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JOB DETAILS

Office Manager
Lane

Company Description

Founded in 1890, The Lane Construction Corporation is one of America’s leading construction companies, specializing in heavy civil construction services and products in the transportation, infrastructure, and energy industries. Lane has a unique combination of capabilities including public-private partnerships/innovative financing and joint ventures; large, complex design-build and bid-build projects; as well as the ability to produce and install asphalt, aggregates, and concrete. Lane Worldwide Infrastructure, Inc., an affiliate of The Lane Construction Corporation, manages Lane’s International Operations, which develops transportation and infrastructure projects in the Middle East.

Lane’s 5,600 employees team with customers and partners on diverse projects including highways, bridges, racetracks, mass transit, and airport systems, and the development of energy resources. With expertise in the fields of engineering, procurement, and construction project management, Lane has the proven capacity to handle multiple, large-scale projects and to quickly mobilize resources to staff any project. The company provides the resources, innovative solutions, and emphasis on safety and quality control that produce high-quality results. Headquartered in Cheshire, Connecticut, Lane has annual revenues of more than $1.7 billion. Lane is owned by global construction leader, Salini Impregilo. For more information, visit www.laneconstruct.com.

#JobID
14284
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Primary Category:
Construction Management
Last Modified:
5/4/2018

The Office Manager is responsible for training, developing, and supervising field office administrative staff.

 

• Manage Payroll, Accounts Payable, Accounts Receivable, Fuel & Equipment Accounting, EEO reporting, Job Cost Accounting, and Petty Cash.
• Provide support to the Project Manager, Senior Office Manager, and Project Operations, as required.
• Maintain a good working relationship with the various region, division, and corporate administrative departments.
• Manage office accounting staff. Develop and retain office personnel through training, motivation, coaching, and mentoring.
• Manage payroll including time entry, processing of certified payrolls and payroll reporting.
• Manage new employee hire forms, E-verify, applications, new hire drug testing, changes and terminations, company benefit enrollments and terminations, tracking employee records including attendance incentive plans, EEO mailings, postings, and applicant log tracking, EEO compliance tracking.
• Manage accounts payable including processing AP invoices, monitor insurance certificates for subcontractors, setup of new vendors and processing credit applications for new accounts.
• Manage accounts receivable for the location including verification of daily FOB sales and contract quantitiesat asphalt plants and contract billing and remote deposits of all customer and cash/checks received.
• Manage petty cash and purchasing card administration/reconciliation.
• Manage subcontracts/agreements/purchase order payment processing and procedures.
• Manage equipment asset transfers, equipment cost management and tracking, rental letters for rental equipment and handling vehicle registrations.
• Oversight of job cost reporting, including Journal Entries, Job Cost Adjustment, and Accruals.
• Manage monthly Diesel and gas fuel reports, property tax reviews.
• Assist project Safety Supervisor in monitoring worker’s comp and general liability claims with insurance companies, property damage reporting and claims management, implementation and management of safety incentive program, OSHA reporting and maintaining CDL driver files, driving records, Decision Driving, and monitor/ manage MVRs and EVAs.
• Support project staff in working knowledge of JD Edwards/One World Job Cost Systems.
• Implement internal controls necessary to maintain compliance with Lane Construction’s policies and procedures.
• Responsible for record storage and audit prevention.
• Carry out job duties while maintaining Lane values.
• And other duties as assigned.

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